Receptionist / Secretary

Auckland Office+64 (0) 9303 9093

Cobalt Recruitment Salary GBP25000 – GBP30000 per annum Location UK, London Sector HR & Business Support, Business Support Date 2nd November 2015 Job Type Permanent

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Receptionist / Secretary

City

£25,000 – £30,000

A leading luxury Estate Agent Service for Residential and Commercial Property are looking for a Receptionist/Secretary to join their Head Office based in the City. The role will be providing a professional, welcoming and efficiently run reception service to the office and the successful candidate will assist the PA to Partner and Team Secretary with general secretarial duties.

Key Duties;

  • Answer all incoming and internal telephone calls using an IPFX Console, transferring them as appropriate.
  • Greeting all visitors to the office, taking coats and organising refreshments as required.
  • Providing information as requested by callers and visitors and answering queries.
  • Management of meeting room bookings using a computerised booking system.
  • Organising and monitoring couriers, tracking their progress and reporting as necessary.
  • Receiving and distributing post and any deliveries to the office.
  • Franking the post at the end of each day.
  • Daily back-up tape.
  • Receiving and distributing incoming faxes and sending faxes as requested.
  • Keeping the receipt area tidy at all times.
  • Keeping the kitchen suitably equipped and tidy.
  • Organising/ordering lunches as required for business meetings.
  • Regular checks on stationery and ordering as required.
  • Assistance with fee account administration.
  • Filing
  • Copy typing/audio typing correspondence including letters, mail merges, schedules, reports, pitches, meeting minutes etc.
  • Photocopying
  • Assisting with mailshots

Person Specification;

  • Professional approach to reception duties.
  • Immaculate personal presentation.
  • Confident and pleasant personality with the ability to remain courteous when dealing with difficult or impatient people.
  • Excellent communication skills both over the telephone and in person.
  • Capable of quickly building a good rapport with clients both over the telephone and in person.
  • Ability to establish and maintain effective working relationships with colleagues at all levels
  • Good organisational and co-ordination skills.
  • Punctual and flexible in relation to working hours and duties.
  • 50+ words per minute typing speed plus good accuracy
  • Microsoft Office 2010 – Word (Intermediate), Excel (Basic), PowerPoint (Basic), Outlook (Advanced)

Please apply online if you feel your experience matches the above requirements by submitting your CV in Word format.

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