Team Secretary – Part Time
Auckland Office+64 (0) 9303 9093
Cobalt Recruitment Salary GBP19000 – GBP21000 per annum Location UK, North East & Yorkshire Sector HR & Business Support, Business Support Date 14th January 2016 Job Type Permanent
- Send to friend
- Refer a friend
Team Secretary – Part Time
Leeds
£20,000 (Pro Rata based on a 16 hour week)
A Global Commercial Real Estate services company has an immediate requirement for a capable Team Secretary to provide a whole range of secretarial and organisational support to the Valuation’s Team in their Leeds city centre.
Core Responsibilities:
- Fast and accurate copy and audio typing (min 55wpm)
- Provide high level support in production of presentations, pitches, reports, proposals in line with manager’s / Director’s requirements, could include proofreading, creating charts/graphs, managing versions of edits and documents
- Assist the team in meeting their financials reporting objectives and line management duties,
- Schedule, book and arrange resources for conferences, meetings, appointments
- Ensure the team diaries, appointments and travel are efficiently organised
- travel, following firm policies for contracting with external and internal suppliers
- Provide general office support including faxing, photocopying, filing, typing letters, scanning, binding, archiving, opening and disseminating post, dealing with queries when necessary
- Answer telephone and email queries promptly for absent team members
- Act as focal point of contact and an efficient liaison between colleagues and clients
- Be gatekeeper to manager’s working time – Efficiently and proactively organise manager’s / Director’s diary, appointments and travel
- Accurately record diary commitments and business pipeline opportunities on office database, on a regular basis
- Take accurate minutes at meetings when required
- Ensure optimal prices are obtained for travel and stationary
- Maintenance of any electronic filing systems/other filing systems
- Provide suggestions to improve and streamline team processes and procedures
- Assist in the management of agreed projects from time to time
- Undertake voluntary or nominated duties in order to ensure the smooth flow of work through the wider team and office
- Assist and support on Promaps and Go plans
- To carry out any other reasonable duties as dictated by the needs of the service or as identified by the Manager / Directors.
Knowledge & Experience:
- Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook
- Ability to set up conference calls and WebEx’s using the required technology
- Client relationship management skills
- Excellent business English both written and oral
- Accurate typing speed of 55 wpm
- Demonstrable Secretary experience
- An aptitude for an interest in database management and figures
- Demonstrate technical competence in areas relevant to the role
- Experience in putting presentations together in PowerPoint.
- Experience working in the property sector or financial or professional services firm an advantage, however not essential
Skills & Personal Qualities:
- Professional, proficient and proactive in approach
- Excellent relationship builder and able to influence
- Able to communicate proficiently both in writing and orally
- Enjoys and is able to work under pressure in a calm and thoughtful way
- Likes to work as part of a team but equally comfortable working alone
- Enjoys the challenge of multi-taking and delivering
- Finished all work to a high standard
- Forward thinker – like to consider the bigger picture, anticipates potential issues or team’s needs and plans for that
- Proactively assists team members when needed
- Positive attitude and willingness to help others even when it is not in your normal job responsibilities
Please apply with your most recent CV. If you would like to discuss this Team Secretary opportunity or similar roles across Leeds and the wider Yorkshire region, please contact Amber McConnell on 0161 457 0105.
- Send to friend
- Refer a friend
Send one of our recruiters a copy of your CV now – it takes seconds.
Register
Are your interview skills a little rusty? View our tips to help you secure your next role.
A-Z guide
Our offices
- Abu Dhabi+971 (0) 2 611 3000
- Auckland+64 9 303 9093
- Berlin+49 (0)30 5 7700 5110
- Brighton+44 (0)1273 900 649
- Christchurch +64 3 366 8724
- Dubai+971 (0) 4 704 6111
- Dusseldorf+49 (0)211 93 6727 30
- Frankfurt+49 (0)69 3 4877 4470
- Hamburg+49 (0)40 22 868 44 90
- London +44 (0) 20 7478 2500
- Manchester+44 (0) 16 1457 0105
- Munich+49 (0)89 215 4767 80
- Singapore+65 6800 7922
- Wellington+ 64 4 499 0004