November 2015

Auckland Office+64 (0) 9303 9093

Cobalt Recruitment Salary GBP28000 – GBP38000 per annum Location UK, London Sector HR & Business Support, Business Support Date 30th October 2015 Job Type Contract

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Our client, a commercial Real Estate Investor, is looking for a property administrator to work in a small but successful company based in West London for a six month contract. With previous commercial experience within the property industry and preferably degree educated, you will be required to deal with invoice queries, utilities and contract management, facilities coordination, health and safety compliance and office management. Responsibilities will include:

Liaison with tenants and contractors to coordinate works

Reconcilliations and producing service charge budgets

Resolve invoice queries and maintain the invoice log

Ensure meter readings are taken

Ensure best value is achieved on utility supply contracts

Review utility usage

Work with the FM to provide support

Arrange H & S and fire risk assessments

Maintain up to date records

Ad hoc office administration

This list is by no means exhaustive and my client is looking for someone personable and with a good sense of humour to really make the role their own. You will have strong MS Excel and experience of using a property system such as Qube. Previous coordination experience is required as you will be juggling a number of different duties at once. If you feel this exciting and challenging role if for you, please apply.

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A-Z guide

Our offices

• Abu Dhabi+971 (0) 2 611 3000
• Auckland+64 9 303 9093
• Berlin+49 (0)30 5 7700 5110
• Brighton+44 (0)1273 900 649
• Christchurch +64 3 366 8724
• Dubai+971 (0) 4 704 6103
• Dusseldorf+49 (0)211 93 6727 30

• Frankfurt+49 (0)69 3 4877 4470
• Hamburg+49 (0)40 22 868 44 90
• London +44 (0) 20 7478 2500
• Manchester+44 (0) 16 1457 0105
• Munich+49 (0)89 215 4767 80
• Singapore+65 6800 7922
• Wellington+ 64 4 499 0004

Auckland Office+64 (0) 9303 9093

Cobalt Recruitment Salary GBP25000 – GBP30000 per annum Location UK, London Sector HR & Business Support, Business Support Date 2nd November 2015 Job Type Permanent

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Receptionist / Secretary

City

£25,000 – £30,000

A leading luxury Estate Agent Service for Residential and Commercial Property are looking for a Receptionist/Secretary to join their Head Office based in the City. The role will be providing a professional, welcoming and efficiently run reception service to the office and the successful candidate will assist the PA to Partner and Team Secretary with general secretarial duties.

Key Duties;

• Answer all incoming and internal telephone calls using an IPFX Console, transferring them as appropriate.
• Greeting all visitors to the office, taking coats and organising refreshments as required.
• Providing information as requested by callers and visitors and answering queries.
• Management of meeting room bookings using a computerised booking system.
• Organising and monitoring couriers, tracking their progress and reporting as necessary.
• Receiving and distributing post and any deliveries to the office.
• Franking the post at the end of each day.
• Daily back-up tape.
• Receiving and distributing incoming faxes and sending faxes as requested.
• Keeping the receipt area tidy at all times.
• Keeping the kitchen suitably equipped and tidy.
• Organising/ordering lunches as required for business meetings.
• Regular checks on stationery and ordering as required.
• Assistance with fee account administration.
• Filing
• Copy typing/audio typing correspondence including letters, mail merges, schedules, reports, pitches, meeting minutes etc.
• Photocopying
• Assisting with mailshots

Person Specification;

• Professional approach to reception duties.
• Immaculate personal presentation.
• Confident and pleasant personality with the ability to remain courteous when dealing with difficult or impatient people.
• Excellent communication skills both over the telephone and in person.
• Capable of quickly building a good rapport with clients both over the telephone and in person.
• Ability to establish and maintain effective working relationships with colleagues at all levels
• Good organisational and co-ordination skills.
• Punctual and flexible in relation to working hours and duties.
• 50+ words per minute typing speed plus good accuracy
• Microsoft Office 2010 – Word (Intermediate), Excel (Basic), PowerPoint (Basic), Outlook (Advanced)

Please apply online if you feel your experience matches the above requirements by submitting your CV in Word format.

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A-Z guide

Our offices

• Abu Dhabi+971 (0) 2 611 3000
• Auckland+64 9 303 9093
• Berlin+49 (0)30 5 7700 5110
• Brighton+44 (0)1273 900 649
• Christchurch +64 3 366 8724
• Dubai+971 (0) 4 704 6103
• Dusseldorf+49 (0)211 93 6727 30

• Frankfurt+49 (0)69 3 4877 4470
• Hamburg+49 (0)40 22 868 44 90
• London +44 (0) 20 7478 2500
• Manchester+44 (0) 16 1457 0105
• Munich+49 (0)89 215 4767 80
• Singapore+65 6800 7922
• Wellington+ 64 4 499 0004

Auckland Office+64 (0) 9303 9093

Cobalt Recruitment Salary GBP23000 – GBP25000 per annum Location UK, London Sector HR & Business Support, Business Support Date 30th October 2015 Job Type Permanent

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A Property Administrator is required for a growing specialist property management company dealing with the management of residential apartment developments ranging from modern new builds to period conversions.

Duties will include dealing with all calls and emails from leaseholders regarding technical and maintenance issues, liaising with and instructing contractors, serving Section 20 notices (therefore it is necessary to have a good understanding of the Section 20 process), sanctioning invoices and processing insurance claims, making applications to the FTT (First Tier Tribunal) and any other ad hoc admin tasks to assist the team when they are busy.

You will have previous experience in the property and block management industry either as an Administrator or Assistant Property Manager and have excellent communication skills in both verbal and written English. Common sense and the ability to prioritise is essential. They are willing to train the right person and pay for AIRPM membership as long as you have some property admin experience. A good understanding of Qube is advantageous.

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A-Z guide

Our offices

• Abu Dhabi+971 (0) 2 611 3000
• Auckland+64 9 303 9093
• Berlin+49 (0)30 5 7700 5110
• Brighton+44 (0)1273 900 649
• Christchurch +64 3 366 8724
• Dubai+971 (0) 4 704 6103
• Dusseldorf+49 (0)211 93 6727 30

• Frankfurt+49 (0)69 3 4877 4470
• Hamburg+49 (0)40 22 868 44 90
• London +44 (0) 20 7478 2500
• Manchester+44 (0) 16 1457 0105
• Munich+49 (0)89 215 4767 80
• Singapore+65 6800 7922
• Wellington+ 64 4 499 0004

Auckland Office+64 (0) 9303 9093

Cobalt Recruitment Salary GBP60000 – GBP80000 per annum Location UK, London Sector HR & Business Support, Business Support Date 9th November 2015 Job Type Permanent

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Operations Manager

North London

£60,000-£80,000

Our client is an asset management and property development company who owns and manages over 1,000 residential and commercial properties across the UK with a further 200 under construction. Since the beginning of 2015, the business has invested over £50 million into assets.

They are now seeking an Operations Manager to support the office of 9 people. The team is made up of bright, ambitious and competitive individuals with a real interest in the property sector.

The main responsibilities include, but are not limited to:

• Operations – Full responsibility for the day to day operations of developments.
• Utilities – Working with all service providers to ensure excellent service and value for money.
• Marketing – Responsible for the development marketing for each development alongside the selling agent.
• HR & Management – Daily oversight of the team alongside the office manager. Responsible for staff recruitment, training, payroll and assisting the FD with HR. Attracting, motivating, and developing team members for high performance.
• Disposals / Sales – All aspects of disposals. Ensuring we have agents in each area handling our sales effectively. Development and delivery of overall sales strategy. Analysing yield and making decisions on the most effective way to maintain income from portfolios, whilst generating good return on sales.
• Project Completion – Gaining new instructions and managing the completion of all projects in line with agreed quality plans to achieve targets within agreed timescales and cost constraints.
• Compliance – Ensuring that all operational activities are carried out in compliance with internal regulations and external legislation governing business operations.
• Relationships with Customers – Maintaining positive relationships with key customers through efficient delivery of projects with a view to optimising future opportunities within specific sectors.

The ideal individual will have experience working in the property sector to a high level. Personality is crucial to this position. You will be intelligent, hard working, self motivated and punchy. There is good progression within this role and you will be rewarded on your merits.

You will also be/have:

• Excellent time management and organisation skills
• Advanced PC Skills (i.e. Use of Word, Excel, Outlook, etc)
• Proven operations/support skills
• Excellent communication skills (verbal and written)
• Able to work on own initiative
• Proactive

Please apply online by submitting your CV in Word format if you feel your experience matches the above requirements.

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A-Z guide

Our offices

• Abu Dhabi+971 (0) 2 611 3000
• Auckland+64 9 303 9093
• Berlin+49 (0)30 5 7700 5110
• Brighton+44 (0)1273 900 649
• Christchurch +64 3 366 8724
• Dubai+971 (0) 4 704 6103
• Dusseldorf+49 (0)211 93 6727 30

• Frankfurt+49 (0)69 3 4877 4470
• Hamburg+49 (0)40 22 868 44 90
• London +44 (0) 20 7478 2500
• Manchester+44 (0) 16 1457 0105
• Munich+49 (0)89 215 4767 80
• Singapore+65 6800 7922
• Wellington+ 64 4 499 0004

Auckland Office+64 (0) 9303 9093

Cobalt Recruitment Salary GBP28000 – GBP32000 per annum Location UK, London Sector HR & Business Support, Business Support Date 11th November 2015 Job Type Permanent

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PA/Team Secretary

Central London

£28,000 – £32,000

My client is a global leader in Commercial Real Estate Services. They are looking for a PA/Team Secretary, to be based in the Central London office, to provide administrative and organisational support to a Director and his tea.

The successful candidate will be responsible for:

• Ensure team’s diary appointments and travel itineraries are efficiently organised
• Often complicated travel arrangements are required, with a necessity to ensure that all parties are fully aware of the itineraries and schedule, book and arrange resources to support appointments and travel plans
• Prepare and produce Reports and letters and other documents in line with Directors core outputs/deliverables
• Ensure an effective filing system is maintained
• Ability to process all invoices through Finance system. Ability to open new jobs and projects on Finance system
• Arrange client entertainment. A confident approach is required, since the post holder will have sole responsibility for coordinating the diaries of several attendees to Client lunches and various events
• Ensure equipment, facilities and supply of consumables in immediate working environment are maintained to optimum levels at all times

The ideal candidate will have/will be:

• Common MS Office applications to advanced level
• Specific requirement for Word to advanced level
• Typing speed – 60 plus wpm
• In excess of 2 years experience required

Please apply online if you feel your experience matches the above requirements. Please submit your CV in Word format or contact [email protected] quoting reference AMa1264765 for more details.

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A-Z guide

Our offices

• Abu Dhabi+971 (0) 2 611 3000
• Auckland+64 9 303 9093
• Berlin+49 (0)30 5 7700 5110
• Brighton+44 (0)1273 900 649
• Christchurch +64 3 366 8724
• Dubai+971 (0) 4 704 6103
• Dusseldorf+49 (0)211 93 6727 30

• Frankfurt+49 (0)69 3 4877 4470
• Hamburg+49 (0)40 22 868 44 90
• London +44 (0) 20 7478 2500
• Manchester+44 (0) 16 1457 0105
• Munich+49 (0)89 215 4767 80
• Singapore+65 6800 7922
• Wellington+ 64 4 499 0004

Auckland Office+64 (0) 9303 9093

Cobalt Recruitment Salary GBP25000 – GBP28000 per annum + BENEFITS Location UK, London Sector HR & Business Support, Business Support Date 6th November 2015 Job Type Permanent

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Our client, a busy project and cost consultancy in the construction industry, is looking for an Office Administrator to support a growing team of Project Managers and Quantity Surveyors and assist in some of the company’s marketing efforts. You will have excellent skills in MS Office and experience of using InDesign or an equivalent software. Responsibilities will include:

• Typing and formatting agendas, minutes, letters and project documents in Word
• Formatting and producing high quality PowerPoint presentations and documents using InDesign
• Tracking project information on Excel
• Maintaining databases and calendars
• Coordinating travel arrangements
• Photocopying, collating, binding and scanning
• Booking rooms and catering for meetings
• Assisting with marketing events
• Any other ad hoc admin duties

This is an exciting role for someone with previous office admin experience, within the Property or Construction industry who is looking to turn their hand to some more creative duties. You will have a flexible attitude and be willing to muck in, work to tight deadlines and enjoy the challenges of a demanding role.

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Send one of our recruiters a copy of your CV now – it takes seconds.

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Are your interview skills a little rusty? View our tips to help you secure your next role.

A-Z guide

Our offices

• Abu Dhabi+971 (0) 2 611 3000
• Auckland+64 9 303 9093
• Berlin+49 (0)30 5 7700 5110
• Brighton+44 (0)1273 900 649
• Christchurch +64 3 366 8724
• Dubai+971 (0) 4 704 6103
• Dusseldorf+49 (0)211 93 6727 30

• Frankfurt+49 (0)69 3 4877 4470
• Hamburg+49 (0)40 22 868 44 90
• London +44 (0) 20 7478 2500
• Manchester+44 (0) 16 1457 0105
• Munich+49 (0)89 215 4767 80
• Singapore+65 6800 7922
• Wellington+ 64 4 499 0004

We need ambitious, target focused individuals in the UK, Germany, Middle East and Asia Pacific. Increasingly, language skills are important and we are always keen to hear from those with business level fluency in any European language including German, French and Russian, as well as those fluent in Mandarin, Cantonese and other Asian languages.

Previous recruitment experience is not essential; indeed some of our most successful consultants have come from the sectors into which we recruit or worked in media sales or on graduate training and they now enjoy working in a commission based environment with uncapped earning potential.

Training & Development
At Cobalt, all of our consultants go through a thorough training programme, we do not leave anything to chance. We are able to prepare all of our team through systematic training from sector specialists and we have a dedicated in-house trainer who takes all new consultants through a 3 month induction programme. This covers the whole recruitment process (example topics include Skills Based Candidate Interviews, Employment Legislation, Search Methodology).

All consultants receive ongoing training courses throughout the year and are encouraged to suggest topics for training sessions of their choice. On average, we seek to ensure that consultants receive at least 15 hours training and development a year and we also support all our Managers with training from an external consultant to help them to develop their leadership skills.

Could You Work For Us?
If you have what it takes to work in a dynamic, fast paced sales environment, can demonstrate excellent communication skills and the determination to get deals done, then send your details to [email protected]. Alternatively for an informal discussion, contact us on +44 (0) 20 7478 2500.

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We hope this article was useful and good luck with your job search. If your CV is ready, please register with us or contact your nearest office to arrange a meeting with one of our consultants.

Cobalt offers a successful platform for individuals who are ambitious about the quality of work they deliver and the high level of service they offer to clients and candidates. We offer the tools and expertise in our specialist field of recruitment to enable our employees to achieve their professional goals, reaping the financial rewards, we have remained a ‘team’ with shared goals, respect for each other and a great deal of pride in what we are collectively achieving. Check out the interviews with some of our team on what it is like to work at Cobalt Recruitment.